ISBER conference delegates expect that all communications from sponsors are sanctioned by ISBER through the opportunities provided in this prospectus.
All ancillary meetings held on-site at the conference venue during the ISBER Annual Meeting & Exhibits must be appr oved by ISBER. To obtain approval, please contact the ISBER Head Office and provide the following information: (a) the identity of the sponsor r equesting the ancillary meeting; (b) the date, start time and end time of the ancillary meeting; (c) a brief description of the purpose and objectives of the ancillary meeting. Meeting space is limited and Ancillary Meeting Room Requests that comply with these guidelines will be consider ed on a first-come, first-served basis – and charged at a rate of $500 USD per day. Space for ancillary meetings will be provided only to requestors who are affiliated with ISBER, such as exhibitors, corporate sponsors, nonprofit organizations, ISBER members, and annual meeting attendees. Hotels in the ISBER room block will not reserve meeting rooms/function space for ancillary meetings for any individuals/organizations during the ISBER Annual Meeting & Exhibits without prior approval from ISBER.
Please note that off-site ancillary meetings that are not sanctioned by ISBER cannot be officially promoted through the ISBER Annual Meeting marketing opportunities offered in this prospectus. Distribution of marketing materials is not permitted to attendee sleeping room doors, on-site meeting rooms or anywhere else in the conference venue except in the specified booth space. Sponsors agree not to hold off-site ancillary meetings that conflict with the ISBER Annual Meeting & Exhibits program schedule, including exhibit hours, social functions, educational sessions, symposia, and any other related activity scheduled by ISBER.